For some time now Inland Revenue has been working towards making filing of monthly PAYE returns simpler and less prone to error — the result is Payday Filing.
From 1 April 2019 employers must:
- File employment information every payday instead of an Employer monthly schedule (IR348).
- Provide new and departing employees’ address information, as well as their date of birth – if they have provided it to you.
- File electronically (from payday compatible software or through myIR) if your annual PAYE/ESCT is $50,000 or more.
Note: The due date for payment remains the same at the 20th of the month (or 5th and 20th of the month for twice-monthly filers).
Ways to payday file
Including your employment information and employee details:
In myIR through the Payroll returns account (instead of ir-File) by:
- File upload – payday filing compatible software is required, or
- On screen data entry.
You’ll need to let IRD know you’ve switched to payday filing by opting in through your myIR account before you can see or use this account.
Directly from your payday filing compatible software
With this option, you will be able to file directly to IRD from your software.
A myIR account is a pre-requisite for this option as your myIR login credentials are required to authorise any file submissions from your software.
Note: Paper filers can’t switch to payday filing before April 2019 unless they change to electronic filing.
Switch to payday filing now
You can switch to electronic payday filing now.
- Review your payroll processes, plan and schedule when to shift.
- Ask your software provider when they’ll have payday filing compatible software.
- If you’re using myIR to file you’ll need to let IRD know you’re switching to payday filing. You can do this in myIR.